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Job Information

Job Category:

Arts, Film, Theater

Position Title:

Asst. Registrar for Exhibitions & Loans

Position Description:

Reports directly to the Registrar for Exhibitions and Loans. This position is responsible for the interpretation and implementation of policies and procedures relating to exhibitions, loans, and care of art work. Act as a resource to and coordinate with borrowers, lenders, curators, exhibitions, conservation and administrative staff.

Coordinate and manage short and long-term incoming and outgoing objects and exhibition loans including loan agreements, contracts, loan and delivery receipts, budgets, immunity from seizure, object preparation, mounting and installation requirements, security, condition reports, correspondence, packing, crating, shipping, fine arts insurance, indemnity, and courier arrangements as assigned by the Registrar for Exhibitions and Loans. Register and release temporary loans when necessary. Prepare loan agendas for curatorial meetings and assist with processing loan requests. Review and maintain current facility reports for borrowing institutions as needed. Manage incoming long-term loan and extended loan out programs. Consult and schedule intra museum transits as needed with departments and collections management. Support the continual development of the Art Museums database, The Museum System (TMS) and make recommendations for improvement of procedures and reports. Train and oversee intern projects as needed. Serve as courier when needed Archival maintenance of all related files and records Other related duties as required. Basic Qualifications Bachelor's degree in Art History, Museums Studies, or related field required. 2-3 years of museum registration experience with knowledge of general collections management, exhibitions, and loans procedures and practices. Additional Qualifications Excellent organizational, communication, and written skills required. Extremely detail-oriented and ability to work under pressure, establish priorities, and meet deadlines as required Work proactively and independently, and to effectively manage multiple projects simultaneously. Discretion with confidential information Computer proficiency in Word, Excel, Outlook and knowledge and experience in TMS preferred. Foreign language: French or Italian preferable Willingness and ability to travel.

Additional Information The Division of Collections Management at the Harvard Art Museums is comprised of five departments, Registration for Exhibitions and Loans; Registration for Collections; Exhibition Production; Collections Care and the Study Center. The Division's professional staff is charged with the registration, movement, and storage of collections and has ultimate practical and logistical responsibility for control of and access to the collections, with a special emphasis on the safety, security, and efficiency of the handling and movement of works of art. The Division is responsible and accountable for the safety and security of the Museums' collection of 250,000 works of art. The Department of Registration, Exhibitions and Loans, sits within the Division of Collections Management and is responsible for the processing and management of all works borrowed and loaned by the Harvard Art Museums. In addition, it participates in the development and support of all current exhibitions as well as those planned for the renovated facility once the Harvard Art Museums reopen.

Application Information Contact: Please submit your resume and cover letter on line: Harvard University Online App. Form: teID=5341&AReq=28274BR

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Harvard University





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Page updated on: 11/20/2007